Accounts payable
that clears itself.

Invoices arrive in a mailbox and leave as a posted document. Only clean, complete data ever reaches your ERP.

Three-way matching PO & non-PO Multi-entity RBAC ERP park & post
One more thing…
Invoice · PO · GRN matched in-platform · Every action on an immutable trail · Zero re-keying
Jesto
Pipeline All entities · this month
Search invoices…
ERP synced
PN
In flight 68
On hold 9
Posted 41
Al Fanar Trading INV-88412 · PO 4500221873
48,200SAR
Matched
Desert Logistics INV-88407 · price variance
12,940SAR
On hold
Saudi Electricity Co. INV-88399 · non-PO · PACL coded
3,180SAR
Approval
Three-way match
LineInvoicePOGRN
Cable 4mm120120120
Conduit808080
Freight410407—
Within tolerance · +0.8% price
Parked in SAP doc 5100034421
The problem

Right now, AP runs on four systems

None of them talk to each other. None can tell you where an invoice actually is.

Shared drives

One drive per cluster. Finding the right version is somebody's afternoon.

Email threads

Approvals live in inboxes. Someone goes on leave and the invoice is gone.

Excel

Every report rebuilt by hand. The month goes on preparing numbers, not reading them.

Manual ERP entry

Somebody re-keys what the invoice already said. Exceptions get argued out inside the ledger.

Jesto replaces all four. One repository, one workflow engine — and your ERP only ever receives a finished document.

Platform

One invoice, end to end

From the mailbox it arrived in to the document number in your ledger. No handoffs, no re-keying, no lost threads.

Capture

Every invoice lands
in one place.

Mailboxes, scan centres and uploads — all into one stream, with the source recorded.

  • OCR reads every field — click one to see where it came from
  • E-invoice QR checked at ingestion
  • Duplicates caught before you touch them
  • Scan bundles split into separate invoices
See capture on your own mailbox
AL FANAR TRADING CO. TAX INVOICE
Tax invoice verified
VendorAl Fanar Trading Co.
Invoice no.INV-88412
Invoice date21 Jul 2026
PO number4500221873
Net / VAT41,913 / 6,287
Looks like a copy of INV-88401 — compare before continuing
Index

Header details in,
route decided.

Document image beside the form, the whole time. Vendors come from your ERP master.

  • No PO number? It’s a non-PO invoice
  • PO checked live: open, in balance, right vendor
  • Defects screened before anything routes
  • Rejections draft the vendor email for you
Walk through the workbench
Indexed invoice
PO number present?
Yes
PO invoice Validate PO → three-way match
ExistsOpenBalance OK
No
Non-PO invoice Code from the pre-approved list
GLCost centreWBS
Defective? Duplicate · not an invoice · not a tax invoice · incomplete → return to vendor
Match

Three-way matching,
outside your ERP.

Invoice against purchase order against goods receipt, line by line. The crunching happens here, not in your ledger.

  • A verdict on every line
  • Tolerances you set, per entity
  • Jesto suggests. A person decides.
  • Click any number to see behind it
Match against your own PO data
Match workbench PO 4500221873
LineInvoicePOGRNVerdict
Cable 4mm × 300 18,00018,000300 Matched
Conduit 25mm × 400 24,00024,000400 Matched
Freight 410407— Tolerance
Site handling 5,790—— Unplanned
Reason Unplanned delivery cost
Send to hold desk
Approve

Second pair of eyes,
then the right signature.

Every invoice passes a checker, then follows your delegation of authority.

  • Nobody checks their own work
  • Authority bands by amount and entity
  • Approve from Outlook — no login needed
  • Reminders and escalation built in
Map your approval matrix
PN
Priya Processor
AP
Arun Checker
KA
Khalid Finance Mgr
AM
Anil Group CFO
Authority band · Falcon Industrial
Up to 1MFinance Manager
1M – 10MCluster CFO
Above 10MGroup CFO
Approval request · INV-88412
Approve Reject Reroute
Post

Only finished documents
reach the ledger.

Clean invoices go across as parked documents. Nothing half-argued reaches the ledger.

  • Parked, not posted — your ERP user reviews
  • Document number comes back, linked both ways
  • Sync errors visible and re-runnable
  • Journal vouchers work the same way
See the ERP handoff
Staging
INV-88412
INV-88418
INV-88423
nightly batch
Your ERP
Parked document 5100034421
Awaiting posting by your ERP user
Linked both ways
Where the time actually goes

The exceptions are the job

Clean invoices were never the problem. Jesto is built around the ones that stall.

Hold desk

Nothing sits in somebody's inbox

One central queue, worked by people who do only that. The invoice leaves the processor's list the moment it lands.

  • Two parked queues — waiting on goods, waiting on invoice
  • A sweep re-tries the match every few hours
  • Query emails drafted for you, sent by you
  • Ageing, reminders and escalation in the open
Hold desk 23 held
14 Waiting on goods receipt swept 08:00 · next 14:00
9 Waiting on invoice swept 08:00 · next 14:00
Desert Logistics Price discrepancy 6d Query sent
Gulf Supplies PO exhausted 4d Escalated
Nadec Industrial Unplanned cost 2d Reply in
3 invoices matched by the overnight sweep — already back in flow
Non-PO invoices

Invoices with no PO, coded right

Electricity, visa fees, taxes — the spend nobody raises a PO for. Coded once, from a list your finance owners maintain.

  • Expense type → GL, cost centre, WBS
  • Stamped on the face? Straight through
  • Approvers act from email, no login
  • After-event POs push it back to the PO cycle
Pre-approved coding list
Expense typeGLCost centre
Electricity6120400CC-4410
Visa & immigration6180200CC-4402
Municipal fees6190100CC-4410
Telecom6120600CC-4407
Pre-approved on the invoice face straight to posting
Workflow studio

Your rules, owned by your people

Authority bands, tolerances, SLAs, escalation — in a visual designer, not a config file.

  • Change a rule without waiting for a release
  • Every version kept, every change audited
  • Click a verdict to see the rule behind it
  • Access trimmed to cluster, company, entity
Workflow studiov7 · live
Invoice checked
Amount band?
≤ 1M
Finance Manager
≤ 10M
Cluster CFO
> 10M
Group CFO
Stage for posting
Edited by M. Raghavan · 2 days ago · see diff
Reporting

Numbers you can open

Standard dashboards per entity and cluster. Every figure is a door, not a full stop.

  • Vendor 360 — spend, holds, rejection rate
  • Entity 360 — counts, ageing, exceptions
  • Count → list → invoice → history → rule
  • An audit trail nobody can edit
Vendor 360 · Desert Logistics
18In flight
3On hold
22%Rejected
11dAvg to post
Click the bar → the three held invoices behind it
3-way
Invoice, PO & GRN
matched in-platform
0
Parked invoices
re-swept automatically
0
Of actions on an
immutable audit trail
Zero
Re-keying into
your ledger

How AP Automation Works

Mailbox to ledger, inside one platform.

Step 01

Capture Everything

Mailboxes, scan centres and uploads feed one stream. Read, validated and de-duplicated on arrival.

Step 02

Decide With the Evidence

Matching, coding, holds, queries and approvals — all with the document on screen.

Step 03

Post Only What's Clean

Finished documents go across as parked entries. The document number comes back and links both records.

Control & Compliance

Auditors ask,
the system already answered.

Entra ID SSO & Role-Based Access

Cluster, company and entity segregation. Nobody sees a control they cannot act on.

Immutable & Versioned

Nothing is deleted or overwritten. New versions only, with the previous one always readable.

Total Audit Trail

Every view, download, transition and approval — human or automatic — is on the record, including views of the trail itself.

E-Invoice QR Validation

Tax-invoice QR codes decoded at ingestion and reconciled against the printed details, mismatches raised as a discrepancy.

Maker-Checker Enforced

The system will not let a person check their own work — segregation of duties by construction, not by policy memo.

Retention Policies Per Library

Contracts, HR files and invoices sit in the same repository under their own retention and permission rules.

Connections

Sits beside the systems you already run

Jesto does the crunching. Your ledger stays the ledger, your mailboxes stay your mailboxes.

ERP & Finance

SAP park & post Oracle Fusion Dynamics 365 NetSuite Tally Zoho Books

Invoice Intake

Exchange / Outlook Gmail IMAP mailboxes Scan centres Drag & drop

Documents & Identity

SharePoint OneDrive Microsoft Entra ID Okta Google Workspace

The Rest of Jesto

Expense Management Project Management HR Management CRM

Don't see yours? Tell us what you post into — we'll walk the integration with you.

Pricing

Scoped to your invoice volume

AP rollouts differ too much for a price list — how many entities, which ERP, how many invoices a month, how much of it is non-PO. We size it against your actual numbers.

What drives the price

  • Entities and clusters in scope
  • Monthly invoice volume
  • ERP and how it connects
  • PO vs non-PO mix

Always included

  • Three-way matching and the hold desk
  • Workflow studio and approval matrix
  • Full audit trail and retention
  • ERP park-and-post integration

Get a number

Bring one month of real invoices. We’ll show you where each would sit today and what it would cost to run.

Book a demo

Common Questions

Everything you need to know about Jesto's AP automation software. Still have questions? Our experts are just a click away.

Talk to an Expert
What is AP automation software?

Accounts payable automation takes an invoice from the moment it arrives to the moment it is ready to pay, without anyone re-typing it. Jesto captures invoices, extracts the details, matches them against your purchase orders and goods receipts, routes exceptions and approvals, and hands finished documents to your ERP.

How does three-way matching work in Jesto?

Jesto syncs PO and goods receipt data from your ERP and compares it against the invoice line by line. Each line gets its own verdict, and tolerance bands are configuration you maintain per entity — so lines inside the band pass with the band shown.

What happens to invoices without a purchase order?

An invoice with no PO number is a non-PO invoice. It is coded from a pre-approved list that maps each expense type to a GL account, cost centre and WBS element, then either goes straight through (if pre-approved on its face) or routes for approval.

Can approvers act without logging in?

Yes. Approvers get an email carrying the invoice and its context, and can approve, reject or reroute from the message. The decision is mirrored inside Jesto with the same audit trail as an in-app approval.

What happens to invoices that get stuck?

They go to a central hold desk rather than an individual's queue. A scheduled sweep re-attempts the match against fresh ERP data every few hours, and for the rest the hold desk can send a query to the PO owner — drafted by Jesto, reviewed by a person before it is sent.

Does Jesto post directly into our ERP?

Jesto parks documents rather than posting them; your own ERP user reviews and posts. The document number is stored back on the Jesto invoice so both records link to each other — all the matching and arguing happens outside the ledger, by design.

How does Jesto handle multiple legal entities?

Access is segregated by cluster, company and entity. A finance manager sees one entity, a cluster head sees the roll-up, and a shared services team works across whatever their team covers. Tolerances and authority thresholds are set per entity too.

Is the audit trail sufficient for external audit?

Nothing is deleted or overwritten — corrections create new versions. Every view, download, transition and approval is recorded, and because rule changes are versioned too, you can show which rule was in force at the time.

Ready to Take AP
Off Your Team's Desk?

Bring us one month of real invoices and we'll show you where each of them would be right now.

Book a Demo
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